The Five C’s of Event Management

Do you currently work in event management? Or have you ever thought about going into event management yourself? In order to succeed, you need to know the five C’s of event management and implement in your daily work life.

1. Concept

The first step for planning a successful event is the event concept. Think about what the event will be held for. Have you attended an event that has created everlasting memories in your mind? This is what you want to do with your event.

Think about why you are planning this event. What is the purpose of the event?

You may wish to host an event to entertain others or maybe your event is a fundraiser for a charitable cause or maybe it is a seminar to teach a particular subject.

Next, you want to figure out who the event is targeted too. You want to find your target audience who will enjoy and benefit the most from your event. This will help you determine the ‘what’ of the event. This means that you will be able to determine what the event should consist of – speakers, performances, activities, catering, etc. You can also check out my previous blog post on how to find the right vendors for your event!

Photo by AbsolutVision on Unsplash

2. Coordination

This is the planning phase of every event. The activities in this phase include developing a theme, budgeting, establishing timelines, selecting and reserving event venues, planning the food, selecting speakers, arranging for equipment and facilities, coordinating transportation, contingency planning and so on. It is taking note of and giving attention to every detail that makes up the event.

3. Control

Always put control measures in place at your event. Event control compares event progress to the actual plan, measures resources with scheduled work and adjusts what needs to be done to avoid any problems and to ensure that event is delivered on time and within budget. Event control also deals with conflict resolutions as well as supplier and vendor relationship management. You always want to be on top of everything and plan for possible changes.

Event management Concept.

4. Culmination

This is when the event takes place. This is where the results of all the previous planning is seen. This step includes the event team management, supplier/vendor coordination, crowd control, security, frontline management, backend management and communication. All of these define the event experience for the attendees, whether or not the event is a memorable one. As the event is progressing, you have to make sure that everything continuously flowing. 

5. Closeout

After events are completed and the client has approved the outcome, some post event activities are equally necessary to highlight the event process. These include review and evaluation, reporting, quality improvement, reward and recognition to team members, and formal termination of contractors where applicable.

Now that you know the 5 C’s of event management, you are ready to plan your next great event. As long as you follow these 5 rules, you will always plan an unforgettable event. Check out this helpful article on event management to learn more!

Are you ready to plan your next event? How do you succeed at planning and managing your events? Comment your thoughts below! I would love to hear more information on event management.

Thanks for reading!